Human Capital Management

Human Capital Management, wetware, workforce, employees, many spiffy bits of jargon to describe Human Resources activities and record keeping. HCM seeks to answer questions about the employee base so that management can make strategic decisions deploying resources to maximize profits.

Employees need to be categorized. Office vs. Production, Drivers vs. Helpers, etc. HCM departments may further facilitate the process of hiring, retention and separation.


Companies use to store from 10 gigabytes on the free plan to a terabyte or more on paid plans instead of operating expensive raid arrays. Even with a raid array in the computer room, flood fire or other disaster could wipe out the entire contents and backups of a raid array.

Dropbox uses a network of datacenters to manage storage and backups. The Windows Dropbox client is just as easy to use as any mapped drive. Dropbox for IOS and Android allow mobile devices to automatically sync video and pictures from phones and tablets to the corporate Dropbox data storage.

But for storing documents, Dropbox can be just as disorganized as a mapped drive. Wyn Rocket solves this by managing the upload and directory processes. Premium professional Dropbox users can even use protected directories to store Human Capital data out of sight of other corporate users.

The folder for an employee can contain just their application or photo, or a myriad of licensing and qualification documents scanned and uploaded through and are readily available outside of WRbil to those with folder permissions as defined in Dropbox. acts as an app in its own application directory that is indexed according to our pre-determined set of rules. Once you use to organize your Human Resources document storage, you will rarely want to use directly because WRbil is so nimble and intuitive.

Naive phone numbers and internationalization

Phone numbers should be entered as digits, and maybe sometimes a + sign if a country code needs to be used.

A naive phone number in the United States is stored as 2025551212 and formatted as (202) 555-1212.

Internationalization of a naive phone number is achieved by adding the company naive phone number prefix to the phone number, i.e. 2025551212 becomes +12025551212.

All phone numbers can be entered either as naive or international, if the phone number is entered with the plus sign and the country code, it is stored as an international phone number.

For example, most companies in WRbil are US companies, but, for example, Airbus in Toulouse has the internal number  +33561933333, and the formatted number of +33 (561) 933-333

If the WRbil company were French, with a company naive phone number prefix of +33, the phone number could be entered as 561933333 which would be formatted as (561) 933-333

ELD Requirements, January 2016

ELD Requirements pursuant to the December 2015 FMCSA announcement absolutely no later than January 1, 2018 (or December 10, 2017, to be safe) with some older devices grandfathered until January 1, 2020 (December 10, 2019).

Is this the final FMCSA ruling on ELD’s?

Yes, this is final, immutable, never to be repealed and written in stone, unless things change.

Does the ELD replace paper DOT/FMCSA HOS (Hours of Service) logbooks?

Pretty much.

What do safety officials need to see in an ELD?

An ELD must be mounted to the dashboard, visible to the driver. It must have an instruction manual, although the manual can be electronic, i.e. the instructions can be read from the device itself. The driver must carry eight (8) days of empty logbook pages in the event of device malfunction.

Transmitting Data to Safety Officials – ELD will transmit in at least one ‘Primary’ and at least two ‘Backup’ formats. Primary include Web services, Bluetooth, Email and ‘Backup’ include USB 2.0, Scannable QR codes, TransferJet.

Email must be sent in a standard RFC 5322 Internet Message Format.

But note, in the real world, many Safety Officials will look at the HOS log on the screen of the device itself.

Safety officials will use every means possible to detect when a driver is lying, fudging or cheating, just as they always have, as is their duty.

Many ELD devices designed and put into service prior to the December 10, 2015 announcement are grandfathered until either December 10, 2017 or December 20, 2019 for the really cool ones (and depending on interpretation), paper logbooks are still legal after December 10, 2019, but only in the event of infrequent need or equipment malfunction.

Why would a really cool, new (but pre-2017) ELD still need to be replaced?

New requirements include specific xml formats, web services formats, formats that talk directly with the FMCSA website and database, logging with embedded GPS positioning data and logging with embedded hash codes that prevent tampering, to name a few, will probably require newer equipment. Anti-tampering kiosks are also a plus. Note that many of the anti-tampering requirements collide head on with the transmission requirements, e.g. USB 2.0.


Timecard or Local Drivers. Short-Hauler, CDL drivers that operate within a 100 air-mile radius of the normal work reporting location or Non-CDL drivers operating within a 150 air-mile radius of their home depot are not required to install an ELD device.

Also, From the FMCSA website –

Is there an exception to the requirement to use electronic logging devices (ELDs) for drivers who infrequently use records of duty status (RODS)?

An exception was made to provide relief for those drivers who use RODS infrequently (that is, no more than 8 days in any 30-day period). This includes those who only occasionally drive commercial vehicles, and short-haul drivers who use time cards rather than RODS.

What is difficult for the driver in this situation is that he is forced to prove a negative.

Finally, trucks built prior to 2000 may be exempt, partially exempt, or conditionally exempt. Which has nothing to do with RODS, so read the next section.

Data Collected

The ELD should collect some location data, but the FMCSA rule only requires a GPS accuracy of +/- one (1) mile.

Section 395.26 provides that the ELD automatically record the following data elements at certain intervals: date; time; location information; engine hours; vehicle miles; and identification information for the driver, the authenticated user, the vehicle, and the motor carrier. Unless the driver has indicated authorized personal use of the vehicle, those data elements are automatically recorded when the driver indicates a change of duty status or a change to a special driving category. When the driver logs into or out of the ELD, or there is a malfunction or data diagnostic event, the ELD records all the data elements except geographic location. When the engine is powered up or down, the ELD records all the data elements required by §395.26. When a CMV is in motion and the driver has not caused some kind of recording in the previous hour, the ELD will automatically record the data elements. However, if a record is made during a period when the driver has indicated authorized personal use, some elements will be left blank and location information will be logged with a resolution of only a single decimal point (approximately 10-mile radius). In addition to the information that the ELD record

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HR Database Hours of Service

Human capital management software or cloud applications never contain a simple hours of service display, until Wyn Rocket came along that is. Wyn Rocket will keep three weeks of time tickets on line and convert time to a hours of service display on demand.

software DOT Hours of Service

First we go to a selected employee and add timecards.

Make sure that employee is in a ‘driver’ category, and has a valid drivers license renewal date.

Then, all we have to do is bring up the employee and go to ‘Views’ -> HOS View and we see the employee’s time expressed as a Federal Motor Carrier (FMCSA) driver logbook page.

Vacation and leave tracing with cloud based Human Resources

Human Resources or Human Capital Management responsibilities include tracking and scheduling vacation and leave time for employees. Human Resource cloud software at Wyn Rocket include facilities for tracking upcoming and historical leave and vacation for the enterprise as well as for individuals.

The WRbil employee screen contains a vacation and leave option on the left, and the same left option is available for employees. If you are looking at leave from an employee view, you will only see records for that employee. To see all records return to the all employees screen and look at leave records from there.

Standard leave categories include vacation, sick and family/medical leave.

Leave records can be viewed for the current fiscal year and prior fiscal year. Leave records are not saved older than the prior fiscal year.

Leave records have approval fields and room to record the payroll period and rates for which the leave was paid/granted.

Improve communications about leave and vacation management with easier reporting and spreadsheet compatible leave reporting for employees and the company.

Employees can see their leave approval status and leave/vacation paid and unpaid history.

Reduce paperwork while keeping records of employee and company history of leave and vacation, allows for notes on leave requested and granted.

Manager managed, not an out of control cluster fish of employee requests.

Transparency without maleability

When the boss sends his troops out to find software, a system to store and share assets and orders, calculate things like hours, inventory, sales and costs, the shoppers are never fully equipped to evaluate our options.

Like a teenager with their first car, we have little perspective, even in a smaller and less pervasive arena like human resources in the cloud, to know what we need in terms of horsepower and legroom.

The process becomes a journey of ‘demos’ and one player in the group finds some things they want, sways the remaining shoppers and the company adopts a platform.

Over the years, some companies have adopted everything from Peachtree to Quickbooks, while other companies have rolled their own systems with bells and whistles that fit their business to a degree with which no generic solution could ever compete. Still, cloud based software solutions also have features that home grown solutions may need, but sorely lack.

Features of (some) cloud based software solutions;

  1. Authentication – a user and a password, at the minimum, identify the person that might be updating, or messing up data.
  2. Advanced Authentication – two factor or three factor, thumbprint, keyfob, or more recently, sms based.
  3. Encryption – all data that flows over any network is encrypted.
  4. Multi level authority – setting the level of authority by user, can they view, add, update or even delete data.
  5. Audit Trails – a complete record of changes that have been applied to a field or a record of the database. (WRbil does both)

Cloud HR

Simply put, Cloud HR is software to organize and manage workforce records.


Cloud means that you will not or may not be installing an application on your computer.

An example of an application that you install on your computer is Adobe Reader, alternate browsers like Chrome and Firefox, cCleaner, Norton, Outlook, iTunes, Skype, etc.

Cloud applications generally run on your browser. If you don’t know what that is, think Internet Explorer or Safari. That’s the place where you use the internet. You check mail, access your bank information, search for homes, or contribute to Wikipedia with your browser application. All computers have a built in browser these days, including tablets and smart phones.


HR stands for Human Resources, also called Human Capital Management, what used to be called things like personnel or employee department. All companies have HR functions, larger companies have an entire department committed to Human Resources. HR applications deal with the functions that occur in the ‘HR bubble,’ i.e. hiring (onboarding) employees and managing the nuances of today’s employer environment, including sick time, missed days, hours worked, vacation and leave, health benefits, worker compensation, drug testing, etc.

Onboarding, or the hiring and interviewing process has become a application of it’s own, with some companies looking through thousands of resumes and managing hundreds of interviews to grow and maintain a workforce.

HR Documents

Many cloud applications include a pre-defined storage quota for employee documentation, such as resumes, employment applications, I-( forms, DOT forms, etc. You scan the document to your computer and upload it to the application. At Wyn Rocket HCM, you are only limited by the size of your Dropbox purchase, we offload document storage to a company that specializes in document storage, Dropbox. Wyn Rocket organizes the documents by employee and HR managers do not have the burden of managing directories and figuring out each others filing schemes, they do all their Dropbox activity through their WRbil cloud application. If IT departments are going to use the Dropbox desktop app in sync with IT managers preparing their HR department Dropbox account, they are encouraged to look into Dropbox’ Extended Version History functions. Dropbox users and even IT staff have made many documented mistakes with the Dropbox client and assumptions about how it should work.

How to avoid Dropbox Problems

Here is a simple list for IT managers on how to avoid Dropbox file deletion problems.

  1. Understand that whether or not you use the desktop app, if you delete a file, even by accident, everyone’s copy is deleted
  2. Don’t use the desktop app, to avoid one computer deleting another computers files.
  3. If you are going to use the desktop app, understand Extended Version History
  4. Even if you are not going to use the desktop app, understand Extended Version History
  5. In WRbil, only administrators can delete Dropbox files.
  6. Your primary HR admin should probably use a non-admin account on a daily basis, in case they click things by accident. Your stapler can delete a file if it is dropped on your mouse at the perfectly wrong moment.

Some cowardly people might think that there is something wrong with Dropbox. There is nothing wrong with Dropbox, put down your slide rule and your can of New Coke and follow the rules.

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